Gospel Harvest
Evangelistic Tracking Program
by Amazing facts

This program is provided by Amazing Facts to aid in the efforts of their evangelists in 
tracking meeting attendance and more importantly in maintaining follow up contact with
those people who have expressed an interest in the message. This program will also 
provide reminders about support products that are available from Amazing Facts that
have proven useful in the meetings and supplies for further study.

 How to use the program.

Initial Setup for the first Meeting:

1. Run Setup.exe included with this file. This proceeds with the installation of the program.
2. The following will need to be done once for each program installation, or on a network server
   before any other workstation is used.

 Run the program by clicking on the desktop icon "Gospel Harvest Tracking". Fill in the 
registration information as completely as possible. Non USA addresses will have to 
fill in as much as possible. Corrections may be made later using a newer program release.

 The next screen defines the current crusade. Give it a title based on location and 
main focus of the meeting. More than one crusade may be created, allowing as many
meetings as you need. Each crusade has its own settings and data that is tracked. 

 Define the advertising sources that are used, you may overwrite the default entries, 
or use them, or remove them. The same applies to decisions that are being tracked.
When everything is setup, select the button to Create Files. If the files already
exist, this button is not available.
 Close this screen to continue.

The next screen sets up the Groups that may be used for Teams to follow up interests. 
Groups are a way of organizing teams, minimum is a group of one. 
 Minimum example: One person using this program will define a group called "Me". 
 Complex example: Several churches are participating in the crusade, Create a group
for each church using the Church's name as the Group name.
Another example: Your meeting is held in a city that covers several outlying regions.
Create a group for each region would allow the creation of one or more teams for each 
region required. Do not use zipcodes to define group areas, those are used later for 
Team assignments.
 A group name may be anything that makes good sense to you.
 Close this screen to continue.

Next is the Team Maintenance setup. This option is not available unless there is at 
least one Group defined.
 Teams may consist of one or more individuals assigned to an area defined by the USA 
postal zip code. If you do not have or cannot use postal zip codes, you may define your
own number system to identify the area your teams are to cover. When the attendees are
entered, you will have to use the same number codes to designate which area they live 
in or the automatic assignment option will not work. You may however assign a specific
team to any individual at any time. If you are the only one doing follow up work, create 
a team using your name.

 The required setup of Gospel Harvest is now complete. Additional information can be entered
to ease later data entry, such as using the ZipCode Maintenance to predefine the zipcode, 
city and state information. These will be created during the Quick Data entry process, but 
only after they have been typed in the first time. If they already exist, the data will 
automatically be entered saving that entry time. The Religion List Maintenance is another
time saver in data entry, provided the contents are representaive of the audience likely
to be attending. A default list of common denominations is provided, and may be updated.

 Data entry time! It is the night of the first meeting, and it is time to enter the
ticket numbers of those who attended the meeting. The program is optimized for the 
use of attendance ticket books, but if that is not available, any other unique numbering 
system will work as well.
 Ticket book operation is easy, hand out the booklets to all who want to register their 
attendance, to earn a gift Bible or other prize by drawing. They write in their names 
and addresses, then tear off the first nights slip and hand them in when they leave or 
enter the meeting hall.
Every night they register their attendance by turning in the slip for the corresponding 
meeting night. Data entry is as simple as adding in the name, personal information and
ticket number. The Quick Data Entry option may be used for fast recording of attendance. 
Use on the first night or any time you require the shortest possible entry time. There 
are selectable options there to control how it operates.
 Alternate methods of tracking attendance does the same thing, it just takes more time on 
the part of team hosting the meetings. One way is to hand out sign up sheets. Assign a 
number to each one at data entry time. If you are doing Networked data entry, assign blocks 
of numbers to each data entry person to use, so no duplicates will be created. Those who 
return need to check off that they had arrived, using a list printed in lastname/firstname 
order with the assigned number next to the name. (The attendance report can be used for this 
purpose.) Data entry would consist of entering the assigned number in the Quick Entry screen 
to register the attendance. New attendees would sign up on sheets like the one used on the 
first night, with the addition of having the meeting night number on them.
 Reports are available to select lists of names for those who attended the most number 
of nights, or selected nights in a row. 

 Begin follow up tracking after the first meeting night. Now is the time to draw in the harvest.
The full success of any meeting is determined by the work done in the follow up, during and 
after the meetings have come to an end. This program was created with this process in mind. 
By use of the Teams assigned to the attendees, numbers of individuals may be visited by Team 
members to determine what is needed to bring about a decision to follow Jesus. This program 
will track the progress of each individual, as reported by the assigned Team member. Team 
members can be given a report listing what was learned about each individual to aid in 
remembering what had been done up to the last visit, especially if the individual had been 
assigned to another Team. As time progresses, the results of the meeting will show in the 
number of commitments and baptisms. Attendace data may be sent to Amazing Facts to recieve
publications that will help with their studies. This may be done sending the data via the 
Internet FTP, as an email attachment file, on diskette or other media.

Assign Teams to attendees.
 At any time, the Options menu, Assign Teams may be selected. This will assign a team to 
all attendees based on a match with the zipcode field and the team also having been assigned
the same zipcode value. Only those attendees who do not have a team already assigned will
get a team assigned. 
 The Reassign Team option will allow you to select which team will be assigned, overriding 
any prior assignment for one attendee. 
 The Clear Team Assignment option will remove the attendee / team association. 
 The Clear All Team Assignment option clears all team assignments, and will clear any 
special assignments that had been made. Use caution when selecting this option.
